Tips for Effective Filing from Michigan Computer Supplies.

Are you constantly searching for papers on your desk?
Is your “miscellaneous” file bursting at the seams?

If you’re like most, you procrastinate when it comes to filing.  You may have a system in place, but you rarely take time to file the constant flow of paper crossing your desk.
So what’s it going to take for you to get those piles of paper under control?  Maybe it’s hiring a personal assistant!  Unfortunately, that’s rarely an option.
Therefore, we’ve compiled a list of tips, and a helpful link, to make your filing a bit easier and more efficient.  You may begin to actually like the F word… and by that, we mean Filing!

• Start by identifying your main categories and sub-categories.   

For example, if you were setting up a Personal Finances file, the sub-categories might be: savings account, checking account, credit cards, home expenses, business expenses, and education/student loans. When your monthly statements come in, they should be placed in the appropriate file and not in one file labeled “statements.” 

• Color Coding may help make retrieving and re-filing faster. 

If you don’t want to purchase different colored folders, you could instead     highlight the label in the designated color, or put a colored sticker on the tab. 

• Make time to keep up your filing system. 

You may want to set aside ten minutes a day to file, or an hour once a week. 

• Be sure to avoid clutter by purging old, outdated documents once or twice a year.

• If you have a shared file system, make sure everyone understands the new system. 

• If the first system you try doesn’t work, it’s OK!  You can revise the system to fit your work style.  Just don’t give up!  It takes time to develop good organizational habits. 

The initial task of starting a new filing system can be pretty daunting.  We found one author, Kelly Jayne McCann, from BellaOnline.com who offers some great tips.              http://www.bellaonline.com/articles/art66423.asp

You can do it! 

Remember - “It’s much easier to keep up, than to catch up!” 

At Michigan Computer Supplies we care about our customers and want to offer you excellent service.  We’re sure you know that we offer great prices on ink and toner cartridges, but did you also know that we provide computer repair and printer repair?  We can also build you a computer system to meet your needs.  Contact us today! 

734-213-5400    contact@michigancomputersupplies.com

Check back soon for our next blog on  Electronic File Management

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